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| SWOBOA By-Laws |
| SWOBOA Constitution |
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of the
ARTICLE
I SECTION 1. The name of this organization shall be Southwestern Ohio Building Officials Association. SECTION
2. The
principle office of the organization in the State of
SECTION
1. The purpose of this organization shall be: A) To cooperate with and assist building officials and other governmental officials in their aims and objectives to the extent they shall be consistent with the purposes herein expressed. B) To promote efficiency and seek improvement in administrative organization techniques and methods as related to the regulation of zoning, housing and building construction; C) To promote among the public a better understanding of the advantages, purposes and functions of the regulation of zoning, housing and building constriction, and to foster increased public respect and confidence in building code enforcement. D) To foster cooperation between the building officials of the State, the construction industry and government; E) To promote better understanding and closer cooperation between planning, housing, fire prevention, health, sanitation, energy conservation and other governmental departments having functions related to the planning, construction and use of buildings and the installation and maintenance of service equipment in them for the benefit of the public and the promotion of safety; F) To promote the uniform acceptance of performance requirements for building materials, equipment and construction methods without prejudice or bias; G) To participate in and promote the establishment of: 1) congruity of building regulations especially in adjacent, contiguous, or neighboring political subdivisions for the promotion of public safety, 2) efficient use and conservation of energy, 3) the advancement of safe methods of building construction, 4) better fire prevention and protection, 5) relief from the confusion and uncertainty of conflicting building laws and regulations, and 6) protection of the homeowner and occupants of buildings and structures; H) To aid and assist building officials wrongfully accused or subjected to adverse pressures; to enable qualified code enforcement officials to continue in office without fear or reprisal; and I) To conduct these activities and achieve these objectives without pecuniary profit. SECTION
2. The methods of achieving the purposes of this organization shall be: A) By enrollment in allied national, state and regional not-for-profit organizations as an affiliated member; B) By exchanging and disseminating, through whatever means directed or approved by the Board of Directors, ideas and information on administrative procedures and techniques; C) By maintaining in public office a high degree of integrity and public relations through every legitimate means; D) By creating good fellowship, and mutual understanding and educational opportunities among members and with the industry through meetings and similar activities; E) By publicizing the purposes and activities of this organization through contact with public officials in other branches of government; F) By moral support to building officials wrongfully accused or subjected to adverse pressures, and such practical help as the Board of Directors may deem appropriate in each individual case; C) By establishing and collecting dues, fees and other income for the furtherance of the objectives of the organization by any legitimate means; H) By
giving broad representation from areas and political subdivisions of the
State of I) By recognizing and accepting recommendations of established building code organizations and standards authorities so long as they are consistent with sound safety practices. ARTICLE
III
Function SECTION
1. The organization shall have the power to adopt by-laws, which may provide for: A) Various classes of membership and fixing the qualifications therefor; B) Amount and conditions of payment of dues; C) The designation of officers, Board of Directors; their duties, method of election and term of office; D) The establishment of committees, and the employment of personnel; E) The holding of meetings; F) The amendment of this constitution and the by-laws; and G) Such other matters as may be necessary to the fulfillment of the objectives of the organization. ARTICLE
IV Conditions
of Operations SECTION 1. All assets of this organization shall be exclusively used in furtherance of its purposes herein set forth. No officer, member or employee of the organization, nor any other individual, corporation or interest shall at any time receive or be lawfully entitled to receive any pecuniary profit from the operation or activities of this organization, nor any net earnings therefor, except reasonable compensation for services and reimbursement of necessary travel, and incidental expenses incurred in furtherance of the objectives of the organization. SECTION 2. Upon the dissolution or termination of this organization, no officer, member or employee of the organization, nor any other individual shall receive any profit from or share in any of the assets or property of the organization; but all assets, property and surplus of the organization shall be delivered to vest in an existing organization as nearly similar as may be possible and containing in its constitution provisions having the same effect as those contained in Article II of this constitution. SECTION 3. In case all the assets of this organization are expended or distributed in accordance with the provisions of this constitution, the organization may be dissolved or terminated. ARTICLE V Seal SECTION 1. The Board of Directors shall establish a corporate seal, which shall be made available to the membership in various forms and for official corporate correspondence.
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of the
ARTICLE I Membership Membership shall be classified as Active, Associate, Honorary, Retired, Student. And Corporate SECTION
1. ACTIVE MEMBERSHIP Active membership shall be limited to persons employed in governmental departments (including fire departments), boards or committees which administer, supervise or formulate laws, ordinances or regulations pertaining to buildings, zoning or housing. Active members shall hold joint active membership in the Ohio Building Officials Association. Such joint membership may be withdrawn by the Board of Directors upon approval of a majority of the SWOBOA membership. SECTION
2. ASSOCIATE MEMBERSHIP Associate membership shall be limited to national or regional organizations, manufacturers of building materials, architects, engineers, and similar interests and individuals concerned with the construction industry. Such members may attend regular meetings, may serve on any committees, but may not otherwise vote or hold other office. SECTION 3. RETIRED MEMBERSHIP Retired membership shall be limited to members who have retired from employment or other status in accordance with Section 1 and Section 2 above. Such members may attend regular meetings, may serve on any committees, but may not otherwise vote or hold other office. SECTION
4. HONORARY MEMBERSHIP Honorary membership shall be limited to individuals who have rendered meritorious service in the furtherance of the objectives of this organization. or upon special recommendation of the Board. Honorary membership shall be conferred upon an individual by majority vote of active members present, at any regular meeting of the organization only upon recommendation of the board of Directors. SECTION
5. STUDENT MEMBERSHIP
Student Membership shall be limited to persons affiliated
with colleges or universities and enrolled in programs having to do with
the construction industry. Such members may attend regular meetings and
functions, may serve on committees, but may not otherwise vote or hold
other office. SECTION
6. CORPORATE MEMBERSHIP Corporate membership shall be limited to national or regional organizations, manufacturers of building materials, architects, engineers, contractors and similar interests concerned with the construction industry. Such members may attend regular meetings, serve on any committees, but may not otherwise vote or hold other office. Corporate members shall have the option of purchasing membership for a block of their employees; this would give them the right to send any of their employees to seminars or meetings as long as the total number of employees attending any give meeting is not greater than the Corporate membership purchased: Corporate Membership 1. 5 members at a fee of $200.00 Corporate Membership 2. 10 members at a fee of $400.00 SECTION
7. APPLICATION Applications for membership shall be filed with the Membership Credentials Committee of the organization on forms prescribed by the Board of Directors. In case of doubt of the qualifications of any applicant for membership for the classification shown on the application, the concurring vote of the Board of Directors shall determine the classification under which the applicant shall be accepted. The Membership Credentials Committee shall present a list of applicants at each regular board meeting. SECTION
8. MEMBERSHIP CARDS Certificates representing membership in the association shall be in such form as may be determined by the Board of Directors. Such certificate shall be signed by the secretary or Chairman of the Membership Credentials Committee and shall show the name of the member receiving the certificate and the date of issue or expiration. ARTICLE
II SECTION
1. AMOUNT The amount of dues for various classes of membership shall
be determined by the Board of Directors, and approved by the majority vote
of the general membership at a regular meeting. Honorary, retired, and
student members shall be exempt from payment of dues. SECTION
2. PAYMENT Dues shall be paid for the calendar year, January 1 to December 31.
SECTION
3. NONPAYMENT Any member whose dues are not paid on or before the first meeting of the calendar year shall be considered delinquent and shall not be entitled to receive benefits of membership. Failure to respond to notice of delinquency within thirty days shall constitute a resignation from the organization. The Membership Credentials Committee shall mail notification of such statues. Paid dues status is a requirement for voting on any association business, including the election of officers. ARTICLE
III SECTION
1. ENTITLED TO VOTE Only active members shall be entitled to vote on matters pertaining to the business of the organization or to hold office. Other members may serve on committees at the discretion of the president. ARTICLE
IV SECTIONS 1. MEETINGS The organization shall hold four business meetings, including an annual corporate meeting, each year, and additional periodic meetings as scheduled by the Board of Directors and approved by the membership. Officers and members of the Board of Directors shall be elected at the annual meeting. All committees shall report to the membership on committee activities, goals, and Association assets controlled by the committee at the annual corporate meeting and at such other times as may be appropriate. SECTION
2. SPECIAL MEETINGS Special meetings may be called by the Board of Directors or such meeting shall be called upon the request of one-third of the membership of the organization. SECTION 3. NOTICE Notice of meetings shall be sent to all members not less than fifteen days in advance of the meeting. In the case of special meetings, the purpose of the meeting shall be stated in the call thereof. The date, time and place of all meetings, including annual corporate meeting, business meetings, board of directors meetings, committee meetings, and special meetings shall be posted on the website at least fifteen days in advance of a meeting. ARTICLE
V SECTION 1. OFFICERS The officers of this organization shall be: President, Vice President, Secretary, and Treasurer. The officers shall be active members of the organization at the time of their election. If the status of any officer changes during his term of office, the Board of Directors shall name a successor. SECTION 2. DUTIES AND POWERS The duties and powers of the officers shall be the duties normally prescribed to their respective offices. It shall be the responsibility of the officers to plan and pursue policies, which will promote the purposes of the organization. ARTICLE
VI SECTION 1. MEMBERSHIP The affairs of this organization shall be managed and transacted by a Board of Directors consisting of the officers and five active members-at-large. The immediate past president of the organization shall be an ex-officio member of the Board of Directors provided he retains his status as an active member of the organization. SECTION
2. TERM The officers shall be elected for a term of one year, and shall not succeed themselves more than once. Directors shall be elected for a term of two years, at each annual election, and shall not succeed themselves more than once. If the status of any Board member changes during his term of office, the Board of Directors shall name a successor. SECTION 3. OFFICERS The President, Vice-President, Secretary, and Treasurer of the organization shall be Chairman, Vice-Chairman, Secretary, and Treasurer of the Board of Directors respectively. SECTION 4. BOARD MEETINGS The Board of Directors shall hold its official meeting at the annual meetings of the members and shall meet at such other times and in such places as it shall determine; or upon call of the president or a majority of the members thereof. At any meeting of the Board of Directors, a majority of the members thereof shall constitute a quorum. Notice of meetings shall be mailed to each member not less than fifteen days prior to the meeting unless waiver of such notice is agreed to by a two-thirds majority of the members. All board meetings shall be open to the general membership, however, non-board members may address the Board only when recognized and shall have no vote. SECTION 5. FINANCES The Board of Directors shall authorize the depository for all funds of the organization and designate the officer or officers authorized to draw on such funds. The Board of Directors shall determine expenditures either by an approved budget or by resolution designating the officer or officers authorized to approve expenditures within specific limits. Ordinary expenses necessary to the conduct of the business of the organization, shall be approved by the president in the interim between meetings of the Board of Directors, and an accounting thereof presented to the Board for approval at the next regular meeting of the Board. SECTION 6. ACTION OF BOARD The concurring vote of a majority of the members of the Board of Directors present at any meeting of the Board, at which there is a quorum, shall constitute an act of the Board unless otherwise specified in these by-laws. Such concurring vote of the majority of the Board of Directors shall be required to establish the policy of this association unless established by a vote of the members. Each act of the board shall be ratified by a majority vote of the membership present at the immediately subsequent membership business meeting. Ratification of an act of the Board at a membership business meeting other than the annual corporate meeting may be overturned, upon a motion and second, by a two-thirds vote of the membership at the annual corporate meeting. All proposed motions for membership consideration and vote at the annual corporate meeting shall be provided to the Board for inclusion in the corporate meeting agenda at least thirty days prior to the annual corporate meeting. SECTION
7. ORDER The order of business of meetings of the Board of Directors shall follow Roberts Rules of Order, Revised. ARTICLE
VII SECTION
1. GENERAL The Board of Directors shall, from time to time, determine and establish the standing and special committees necessary to effectively carry out the programs of the organization. The duties, responsibilities, limitations and other directives to the committees shall be clearly stated in the resolutions establishing them, and shall be consistent with the Association Constitution, By-laws, and Strategic Plan. SECTION 2. COMPOSITION All committees shall be appointed by the President to serve until discharged by the Board of Directors. Each committee shall elect a chairman from its members. The President shall be an ex-officio member of all committees, and may vote with the committee upon any and all matters before said committee. In case of a deadlock in the vote of any committee, the President shall be the deciding vote. A quorum of any committee shall be a majority of its members present. Meetings of any committee may be called at the discretion of its chairman. Rules governing the transaction of the business of a committee shall be the Roberts Rules of Order unless otherwise provided by a majority of the committee members. SECTION
3. ESTABLISHMENT Standing Committees shall be established at the annual corporate meeting. Ad Hoc Committees may be appointed by the President with the concurrence of the Board of Directors at any meeting of the Board. Any person, organization, or existing committee may request that the Board of Directors establish a committee to address a prob1em of proper concern to the Association. SECTION
4. LIFE OF COMMITTEES Each committee shall continue until discharged by the Board of Directors. SECTION 5. COMMITTEE MEMBERSHIP Membership in SWOBOA shall be the sole prerequisite to appointment to a committee. However, the President shall consider the qualifications of the applicant, limiting the size of each committee to a manageable working group, maintenance of a balance of interests among the members of each committee, and assuring a majority of active members on each committee as important conditions of any appointment to a committee. When a committee member changes employment, his membership on the committee automatically terminates. The member may request re-appointment to the committee. The new interests and affiliation of the applicant shall be considered by the President in the matter of re-appointment. A committee member may resign at any time. The President shall appoint replacement or additional members to any committee upon the recommendation of the committee chair in consultation with Board of Directors. Appointments to a committee are indefinite. The President, may, with the advise and consent of the Board of Directors, remove any committee member for consistent failure to attend meetings, neglect to vote, or otherwise exhibiting lack of interest, knowledge or responsibility. The committee chair is responsible for the recruitment of committee members. SECTION
6. LIAISON WITH BOARD The President shall appoint at least one member of the Board of Directors to each committee to act as liaison between the committee and the Board. Members of the Board of Directors may not be committee chairs except in extenuating circumstances or as may be required herein for certain committees. SECTION
7. ATTENDANCE AT COMMITTEE MEETINGS Attendance at all SWOBOA committee meetings shall be open. Participation in the meetings shall be limited to committee members except as determined by the chairman of the committee. Each committee shall notify the membership of the time, place and activity of a committee meeting through posting on the website at least fifteen days prior to the meeting or as may otherwise be determined by the committee chairman. Any committee member who cannot attend a committee meeting may designate a representative to express the views and vote the proxy of the absent member. Each committee member shall have one vote. SECTION
8. ACTIVITIES OF COMMITTEES The work of each committee shall be in accordance with the committee's scope and objectives, consistent with the Constitution, By-laws, and Strategic Plan of the Association, and in accordance with any instructions subsequently issued by the Board of Directors. A committee may make recommendations to the Board of Directors, propose resolutions to the Board or general membership, and prepare documents, letters, manuals, proposals, handouts, and other materials consistent with the scope of the activities of the committee and Article VI of the Constitution of the Association. A committee member shall not represent himself as an official representative of SWOBOA except by resolution of the committee or Board of Directors. No committee shall be compensated for any work on behalf of a committee; however, the Board of Directors may authorize the expenditure of funds for any committee activity. Each committee shall be responsible for the documentation of committee meetings and activities. The responsibilities of each committee may be delegated to subcommittees. The Board of Directors may upon its own initiative, or upon the recommendation of a committee chair, designate an ad hoc committee to accomplish a large scale project or one of immediate importance which would otherwise be within the scope of a committee’s responsibilities. SECTION
9. COMMITTEE REPORTS Each committee shall report to the membership at each quarterly business meeting and at such other times as may be appropriate. An annual report reflecting the status of activities and assignments of the committee shall be provided at the corporate annual meeting. Minutes of committee or subcommittee meetings must be maintained and made available for publication on the website upon request or upon the initiative of the committee. Committee recommendations to the Board and committee reports to the membership must include committee activities and recommendations with regard to the Strategic Plan as well as estimates of cost and/or income.
SECTION 10.
STANDING COMMITTEES 1. Communications Committee: The Communications Committee shall be a standing committee of at least six (6) and a maximum number of members as determined by the Board of Directors in consideration of the recommendation of the committee chair. One member of the Committee shall be from the Board of Directors in accordance with SECTION 6. The mission of the Communications Committee shall be to further the purpose of the Association as indicated in Article II, Section 1 of the Constitution by the dissemination of ideas relevant to a safe built environment to Association members and others; by the promotion of Association ideals, and by the promotion of social and professional networking through the operation of the website, newsletter, and other media. The responsibilities of the Communications Committee are: a. Maintain the Association website b. Publish the Association newsletter c. Provide for Association public and media relations d. Advertise Association seminars, meetings, forums and other events e. Publish agendas and minutes of general, Board and committee meetings on the website f. Publish the Association calendar of events on the website g. Develop and publish an Association brochure h. Develop and publish a Who's Who book i. Act as a clearinghouse for all surveys of other committees a. Add website pages as directed by the Board of Directors (per committee request) such as discussion chat room, code questions, links to other sites, mutual aid working aides, legislative update, etc. j. Conduct all correspondence necessary to the accomplishment of the mission and responsibilities of the committee
2. Training and Education Committee: The Training and Education Committee shall be a standing committee of at least five (5) and a maximum number of members as determined by the Board of Directors in consideration of the recommendations of the committee chair. One member of the committee shall be from the Board of Directors in accordance with SECTION 6. The mission of the Training and Education Committee shall be to further the purpose of the Association as indicated in Article II, Section 1 of the Constitution by providing quality education to the membership and others through the provision of all programs presented by SWOBOA.
The responsibilities of the Training and Education Committee are: a. Arrange and conduct all seminars presented by the Association b. Develop seminars on subjects for which training is not otherwise available c. Arrange and provide joint seminars with other organizations d. Develop education curricula for other groups, including schools, contractors, politicians, etc. e. Sponsor, with other organizations as appropriate, large-scale seminars/forums f. Provide and conduct roundtables and forums, together with other organizations as may be appropriate g. Provide a keynote speaker for the annual picnic h. Arrange and conduct, together with the Code Change Committee and Residential Code Change Committee, mock code change hearings prior to each ICC code change hearing (each 18-month cycle) i. Establish criteria for and administer presenter qualifications j. Provide cost and revenue estimates to the Budget & Audit Committee for all education and training events on a timely basis k. Provide final cost and revenue accounting for each T & E event to the Budget & Audit Committee l.
Conduct all correspondence and activities necessary to the mission
and responsibilities of the committee 3. Code Change and Development Committee: The Code Change and Development Committee shall be a standing committee of at least nine (9) and a maximum number of members as determined by the Board of Directors in consideration of the recommendations of the committee chair. One member of the committee shall be from the Board of Directors in accordance with SECTION 6. The mission of the Code Change and Development Committee shall be to further the purpose of the Association as indicated in Article II, Section 1 of the Constitution through the research and development of code changes, and the Association position on other code changes; by testimony representing the Association's interests at ICC code change hearings; and by the development of a consensus among the Association membership with regard to code development and code change issues. Responsibilities of the Code Change and Development Committee are: a. Review proposed code changes of ICC, the Ohio Board of Building Standards, the Ohio Legislature, OBOA, and other standards or code promulgating organizations. b. Testify and/or write letters of support or opposition, and otherwise represent the interests of SWOBOA in the conduct of the building code change processes of the above organizations as directed by the Board of Directors. c. Present committee recommendations and comments regarding proposed changes to the SWOBOA membership for vote at least twice each code change cycle at the membership meetings immediately preceding the ICC conferences and at other times as appropriate. The committee shall represent the (simple) majority view of the membership present at the last meeting at which a code change issue is discussed. Failing guidance of the membership, the committee may determine the position of SWOBOA on any code issue of interest; however, the membership may overturn the committee decision by vote of a majority of two-thirds of the members present at a membership meeting. d. Submit code changes of recommendations to ICC, the Ohio Board of Building Standards, the Ohio Legislature, or any code or standards promulgating organization in accordance with the above procedures. e. Represent the interests of SWOBOA at discussions, committee meetings, votes, and other code change procedures of OBOA and other organizations as directed by the Board. f. Arrange and conduct, together with the Training and Education Committee, mock code change hearings prior to each ICC code change hearing (each 18-month cycle). g.
Conduct all correspondence, meetings, and activities necessary to
the accomplishment of the purpose and responsibilities of the
committee. 4. Residential Code Change and Development Committee: The Residential Code Change Committee shall be a standing committee of at least nine (9) and a maximum number of members as determined by the Board of Directors in consideration of the recommendations of the committee chair. One member of the committee shall be from the Board of Directors in accordance with SECTION 6. The mission of the Residential Code Change Committee shall be to further the purpose of the Association as indicated in Article II, Section 1 of the Constitution through the research and development of code changes, and the Association on other code changes; by testimony representing the Association's interests at ICC residential code change hearings; and by development of a consensus among the Association membership with regard to residential code and code change issues. The responsibilities of the Residential Code Change Committee are: a. Review proposed residential code changes of ICC, the Ohio Board of Building Standards, the Ohio Legislature, OBOA, and other standards or code promulgating organizations. b. Testify and/or write letters of support or opposition, and otherwise represent the interests of SWOBOA in the conduct of the residential code change processes of the above organizations as directed by the Board of Directors. c. Present committee recommendations and comments regarding proposed residential code changes to the SWOBOA membership for vote at least twice each code change cycle at the membership meetings immediately preceding the ICC conferences and at other times as appropriate. The committee shall represent the simple majority view of the membership present at the last meeting at which a code change issue is discussed. Failing guidance of the membership, the committee may determine the position of SWOBOA on any code issue of interest; however, the membership may overturn the committee decision by vote of a majority of two-thirds of the members present at a membership meeting.
d. Submit code change recommendations to ICC, the Ohio Board of Building Standards, the Ohio Legislature, or any code or standards promulgating organization in accordance with the above procedures. e. Represent the interests of SWOBOA at discussions, committee meetings, votes, and other code change procedures of OBOA and other organizations as directed by the Board. f. Arrange and conduct, together with the Training and Education Committee, mock code change hearings prior to each ICC code change hearing (each 18-month cycle). g.
Conduct all correspondence, meetings, and activities necessary to
the accomplishment of the purpose and responsibilities of the committee. 5. Standardization Committee: The Standardization Committee shall be a standing committee of at least five (5) and a maximum number of members as determined by the board of Directors in consideration of the recommendations of the committee chair. One member of the committee shall be from the Board of Directors in accordance with SECTION 6. The mission of the Standardization Committee shall be to further the purpose of the Association as indicated in Article II, Section 1 of the Constitution by the development of SWOBOA policies, model building department policies and procedures, and model plan review and inspection forms and procedures; and through the promotion of uniformity in code application. The responsibilities of the Standardization Committee are: a. Research and develop SWOBOA policies for the consideration of the Board b. Research and develop model policies and procedures for Association consideration c. Research and develop model plan reviews d. Research and develop model inspection checklists e. Research and develop standardized forms f. Promote uniformity in code application by identifying misapplications and implementing solutions g. Develop cooperative standardization ventures with other organizations h. Coordinate with the Code and Residential Code Change & Development Committees to provide written code interpretations to the SWOBOA membership and to the communities served by SWOBOA i. Develop standardized mutual aid practices, procedures and forms j. Develop standardized special inspection policies, procedures and forms k. Develop standardized permit application submission requirements l. Conduct all correspondence and activities necessary to the accomplishment of the mission and responsibilities of the committee 6. Professional and Community Outreach Committee: The Professional and Community Outreach Committee shall be a standing committee of at least five (5) and a maximum number of members as determined by the Board of Directors in consideration of the recommendations of the committee chair. One member of the committee shall be from the board of Directors in accordance with SECTION 6. The mission of the Professional and Community Outreach Committee shall be to further the purpose of the Association as indicated in Article II, Section I of the Constitution through political activism, professional activism, community activism, associations with other building industry organizations, and member recognition. The responsibilities of the Professional and Community outreach Committee are:
a. Political activism: 1) Establish and maintain a SWOBOA speakers bureau registration 2) Provide testimony at public hearings 3) Establish an expanded honorary member program (speakers, politicians, etc.) 4) Establish liaisons with other organizations to achieve common and ad hoc political goals b. Professional activism: 1) Work with other committees to provide joint seminars 2) Develop and maintain a program of membership exchanges with other professional organizations 3) Establish and maintain a program of public recognition of construction industry professionals 4) Provide testimony at hearings of other professional groups 5) Develop programs to emphasize common goals with other organizations c. Community activism: 1) Establish and maintain a SWOBOA speakers bureau registration 2) Develop programs to facilitate SWOBOA participation in trade shows, home shows, etc. 3) Develop media promotions 4) Develop programs to work with groups such as Habitat for Humanity, People Working Cooperatively, etc. 5) Establish a SWOBOA mentoring program d. Member recognition 1) Develop and maintain a system of Association member recognition through media announcements, letter to mayors/councils, and similar means d. Conduct all correspondence and activities necessary to achieve the purpose and responsibilities of the committee 7. Membership Credentials Committee: The Membership Credentials Committee shall be a standing committee of at least three (3) and a maximum number of members as determined by the Board of Directors in consideration of the recommendation of the committee chairman. One member of this committee shall be from the Board of Directors. The mission of the Membership Credentials Committee shall be to further the purpose of the Association as indicated in Article II, Section 1 of the Constitution by the maintenance of membership records. The responsibility of the Member ship Credentials Committee are: a. Maintain membership records, bill and collect annual dues, and provide membership cards to paid members b. Provide current membership listings to the Board of Directors to any SWOBOA committee upon request c. Establish procedures and make nominations to the Board of Directors for all unfilled positions on the Board of Directors e. Conduct all correspondence and activities necessary to achieve the purpose of the committee 8. Budget and Audit Committee: The Budget and Audit Committee shall be a standing committee consisting (to the extent possible) of the current treasurer, the immediate past treasurer, and at least one other member of the Association.
The mission of the Budget and Audit Committee shall be to further
the purpose of the Association as indicated in Article II, Section 1 of
the Constitution by the review and audit the financial records of the
Association, to certify the final report of the treasurer, and to present
to the membership a report of its findings, the condition of the finances
of the Association and projected budget each year at the annual corporate
meeting. 9. Facilities and Special Events Committee: The Facilities and Special Events Committee shall be a standing committee of at least three (3) and a maximum number of members as determined by the Board of Directors in consideration of the recommendation of the committee chairman. One member of the committee shall be from the Board of Directors. The mission of the Facilities and Special Events Committee shall be to further the purpose of the Association as indicated in Article II, Section 1 of the Constitution by the management of facilities, hospitality, special events, and contracts related thereto on behalf of the Association. The responsibilities of the Facilities and Special Events Committee are: a. Make recommendations to the Board of Directors as to the location of membership, Directors, and other meetings and events b. Make all arrangements, contracts and preparations for facilities to be used by the Association c. Provide hospitality at all meetings and events of the Association as directed by the Board of Directors d. Make recommendations to the Board of Directors with regard to industry and manufacturer representatives to be invited to provide tabletop displays at the annual outdoor meeting. Make all preparations for the conduct of the annual outdoor meeting e. Make recommendations to the Board of Directors with regard to Association liability insurance for all meetings and events, arrange and present proposed (contracts to the Board), and monitor the status of liability insurance contracts. f. Conduct all correspondence and activities necessary to achieve the purpose and responsibilities of the committee 10. Legislation and By-Laws Committee: The legislation and By-Laws Committee shall be a standing committee of at least three (3) and a maximum number of members as determined by the Board of Directors in consideration of the recommendation of the committee chairman. One member of the committee shall be from the Board of Directors. The mission of the Legislation and By-Laws Committee shall be to further the purpose of the Association as indicated in Article II, Section 1 of the Constitution through the oversight of issues related to the Association Constitution and By-Laws, Ohio legislation, and ethics on behalf of the Association. The responsibilities of the Legislation and By-Laws Committee are: a. Periodically, and upon the request of any Association member, review the Association Constitution and By-Laws, and make recommendations or proposals to the membership b. Make recommendations to the Board of Directors regarding the activities of the Association, the Board, or any committee c. Provide and maintain a supply of copies of the Association Constitution and By-Laws at the direction of the Board of Directors d.
Monitor, research, and present to the Board of Directors and
membership any issues of ethics within e. Accept and consider all resolutions presented by any member, determine the merits of resolution, prepare in proper form for presentation to the membership, and make recommendations to the Board regarding all resolutions to be presented to the membership. f.
Monitor g.
Conduct all correspondence and activities necessary to the purpose
and responsibilities of the committee 11. Records Committee: The Records Committee shall be a standing committee of at least three (3) and a maximum number of members as determined by the Board of Directors in consideration of the recommendation of the committee chairman. One member of the committee shall be from the Board of Directors. The mission of the Records Committee shall be to further the purpose of the Association as indicated in Article II, Section 1 of the Constitution by the maintenance of all Association records. The responsibilities of the Records Committee are: a. Obtain and maintain copies of all reports and other records of the President, Board of Directors and all committees b. Maintain copies of all issues of the Association newsletter c. Create and maintain any other records or notes of use in compiling the Association history d. Maintain and catalogue the Association library e.
Establish and publish procedures for making library and records
items available to SWOBOA members and committees 12. Council of Past Presidents: The Council of Past Presidents shall be a standing committee of the prior presidents of the Association. The immediate past president shall be the secretary of the Council. The current members of the Council shall elect the chairperson. The term of the chairperson shall be for as long as the newly elected wishes to remain as such or as the Council sees fit. The mission of the Council of Past Presidents shall be to further the purpose of the Association as indicated in Article II, Section 1 of the Constitution by providing counsel to the Board of Directors with regard to the SWOBOA Strategic Plan, other long-range planning issues, as well as any other issues. The responsibilities of the Council of Past Presidents are: a. Develop and administer the SWOBOA Strategic Plan b. Advise the Board of Directors with respect to long range planning for issues of interest to the Association c. Monitor the activities of other committees with respect to the SWOBOA Strategic Plan and advise the Board of Directors in that regard d. Undertake any project on its own initiative upon approval of the Board of Directors e. Conduct all correspondence and activities necessary to achieve the purpose and responsibilities of the Council 13. Chief Building Officials Committee: The Chief Building Officials Committee shall be a standing committee of building department directors or their representatives who make policy with regard to the administration and enforcement of building codes in their respective jurisdictions. One member of the committee shall be from the Board of Directors. The mission of the Chief Building Officials Committee shall be to further the purpose of Association as indicated in Article II, Section 1 of the Constitution by providing counsel to the Board of Directors with regard to the standardization of building code enforcement practices. The responsibilities of the Chief Building Officials Committee are: a. Review the work of other committees and make recommendations to the Board of Directors with regard to the adoption of SWOBOA standards, policies, and procedures b. Review the Residential Code adoption for local continuity. SECTION 11. AD HOC COMMITTEES In the interim between corporate meetings, the Board of Directors may establish Ad Hoc committees for such purposes as is considered desirable to further the activities and interests of the Association. The continued existence or status of such committees shall be determined by the membership at the next corporate meeting.
SECTION 1. EFFECTIVE The constitution and by-laws of this organization shall become effective upon their adoption by a two-thirds majority vote of the active members of the organization in good standing. Such vote may be by mail addressed to the secretary provided a copy of the constitution and by-laws has been mailed to each member of the organization in good standing not less than fifteen days before the vote is taken or the ballots counted. SECTION
2. AMENDMENTS The constitution or by-laws of this organization may be amended by a two-thirds majority vote of the active members of the organization, in good standing, present at annual meetings or, when approved by the Board of Directors, by 60% majority of the active members in good standing at the time the vote is taken when such vote is by mail. Such vote may be by mail addressed to the secretary. Provided a copy of the proposed changes has been mailed to each member of the organization in good standing not less than fifteen days before the vote is taken or the ballots counted.
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SCHOLARSHIP BYLAWS 1. A sum of money, determined never to be less than 2.5% of the annual budget, shall be set aside from the general fund in a dedicated account. This account to be hereafter known as the Scholarship Fund. In order to promote the Scholarship Fund and generate additional revenue, the Board of Directors may solicit donations or sponsor specific activities to generate additional Scholarship revenue. These funds shall also be deposited to the account. 2. The Scholarship Committee shall consist of the members of the Council of Past Presidents. On an annual basis, it shall be the responsibility of this committee to determine the number of scholarships to be granted and the dollar amount of each of the scholarships or grants to be awarded using the following criteria, listed in section 3. 3. The disbursements from the Scholarship Fund may be allocated and distributed in the following manner: b) A minimum standard of eligibility must be met by the applicant as follows: * Be a member of the Southwestern Ohio Building Officials Association (SWOBOA) for one consecutive year, with renewals and dues paid (if applicable) to date * Be an immediate family member of a SWOBOA member as previously described * Demonstrate scholastic responsibility Note: Preferential treatment shall be given to the applicant’s that have decided to pursue a field of study consistent with the building officials’ profession c) The administrative guidelines consist of the following: * The Scholarship Committee will make available the application for scholarship no later than one month prior to the dead line submission date.
* Completed application
including all applicable attachments must be received not later than
November 1st. * Selection will be made by the committee on or before December 1st for the Scholarship award to be distributed the following year.
* Recipients will be
notified within 7 days of selection and the scholarship recipients will be
announced at the annual elections dinner. * Recipients must enroll at an accredited institution of higher learning within 9 months of being awarded the scholarship * Recipient must provide proof of enrollment prior to the release of any monies awarded. * Recipients may be announced in a news release. A photo shall be required. 4. It shall be the responsibility of the Past Presidents Committee to maintain or alter the application forms and/or the selection criteria for scholarships.
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